IF Afterschool Registration Policies

Please read these Registration Policies carefully. By registering a child for an IF Afterschool program, you acknowledge that you have read, understood, and agree to the terms below. 

 

Access and Inclusion

• Reasonable Accommodation: It is the stated goal of IF to create programs that are inclusive and accessible to all children enrolled in the host school. We work collaboratively with families and school administrations to overcome barriers to access, including providing reasonable accommodations related to disabilities. We do not exclude a child from our programs unless their presence poses a direct threat to the health or safety of others, or fundamentally alters the nature of the program. 

 

• Financial Assistance: Families seeking financial assistance must submit their financial aid request by the published deadline for the applicable semester. Families must review their eligibility for a Child Care Subsidy through MyCity and, if eligible, submit the required application to be considered for the IF scholarship program.  Instructions for applying for financial aid can be found here. The registration fee is not included in an offer of financial assistance and is non-refundable. Families for whom the registration fee constitutes a significant barrier to access may contact our office at registrar@ifafterschool.org for additional support.

Enrollment and Class Changes

• Registration Fees: We charge a one-time $175 non-refundable registration fee each year per family.
• Waitlists: Waitlisted children will be added to their requested class in the order in which they registered. If demand is sufficient, IF may, at its sole discretion, open an additional section of a class.
• Transfer/Change Request Fees: Families may request a class change at no charge through October 1st for the Fall semester and through March 1st for the Spring semester. After those dates, each approved class change is subject to a $50 transfer fee. 

Tuition, Credits, and Account Policies

• • Cancellations and Refunds: You may withdraw from any registered classes with no penalty before October 1st for the Fall Semester or March 1st for the Spring Semester. Any unused tuition paid in advance will be refunded or credited. After these deadlines, a $50 cancellation fee will apply to each canceled class. This cancellation fee will be waived if the family elects to receive their remaining balance as family credit.

• Delinquent Accounts: Families who have a past-due balance on their current accounts will not be allowed to enroll in future semesters until the outstanding balance is paid in full.

 

Attendance, Dismissal, and Safety

• Authorized Pick-Up: For the safety of our students, children will only be released to adults listed as authorized pick-up contacts on the student’s account. Families are responsible for keeping this list current. Staff may require photo identification from any adult before allowing a child to be picked up.

• • Late Pick-up: Families must pick up their children promptly at the scheduled dismissal time. IF is not permitted to remain in DOE school buildings after program hours, so late pick-up creates both safety and staffing concerns. Any late pick-up of up to 15 minutes after dismissal will incur a fee of $30. If a parent or caregiver arrives more than 15 minutes after dismissal, an additional fee of $1 per minute will be charged for each minute beyond the first 15 minutes. Consistent or serious late pick-up violations may result in removal from the afterschool program.

• Code of Conduct: IF Afterschool strives to maintain a safe, respectful, and engaging environment for all children and staff. All families are expected to adhere to the guidelines outlined in the IF Afterschool Parent/Child Code of Conduct.

• Student Absences & Program Closures: We do not prorate or refund tuition due to student absence, whether that absence is due to illness, mandatory quarantine, or any other reason. On rare occasions, our scheduled program days change due to DOE policy changes or school administration decisions that are outside of our control. Our tuition model is based on a minimum of 15 sessions for each class per semester. Refunds are not available for canceled program days or classes unless the number of meeting dates for that day of the week falls below 15.

 

Health and Care

• Emergency Medical Care: In the event of a medical emergency, the safety of the child is the priority. IF staff will take necessary measures, including calling 911, to secure medical treatment. We will notify families as quickly as possible once the child’s immediate safety is secured. I grant IF permission to take these emergency actions.

• 3K/Pre-K Program Bathroom Policy: We do not conduct potty training or assist with toileting in the Afterschool program. Children are expected to be fully potty-trained. While we can offer guidance and support if a child is distressed, we cannot enter the restroom stalls unless there is an emergency or an immediate health or safety concern.

Student Work and Media Consent

• Use of Student Work: I grant IF Afterschool, a program of the Imogen Roche Foundation, Inc. (“IF”), and its authorized representatives permission to reproduce, publish, display, perform, distribute, and otherwise use original work created by my child in connection with the program, including artwork, writing, music, choreography, poetry, prose, and similar materials, for internal program purposes and direct communication with families.
  
  This permission includes use in program documentation, staff training, classroom or site displays, internal reports, yearbooks or memory books, slide presentations, newsletters, email updates, and other communications shared directly with enrolled families or school partners in connection with the program..

• Use of Photographs, Recordings, and Likenesses: I also grant IF and its authorized representatives permission to photograph, film, and audio-record my child during program activities and special events, and to use my child’s name, image, likeness, voice, statements, and interviews for the same internal program and family-facing purposes described above.
  
  IF will not use or distribute my child’s original work, photographs, recordings, name, image, likeness, voice, statements, or interviews for broader public, promotional, fundraising, media, website, social media, or other external purposes without obtaining additional permission.

• Release: To the fullest extent permitted by applicable law, I release and hold harmless IF and its authorized representatives from claims arising out of IF’s authorized internal and family-facing use of my child’s original work, photographs, recordings, likeness, voice, statements, and interviews, except in cases of willful misconduct or where such release is not permitted by law.